For the Managing Director of an international, rapidly growing consumer healthcare company, the 1:1 vacancy has arisen at the headquarters for a First-class Top Personal Assistant! Are you a professional, decisive, and connecting Top PA? Customer-oriented, entrepreneurial, and pragmatic? Do you want nothing more than to assist an ambitious Managing Director in achieving their goals? Do you prefer clear communication lines and well-defined agreements at every level? And do you recognize yourself in the outlined profile? Then we would love to receive your application, including your CV, a concise motivation letter, and a recent digital (passport) photo, via maartje.smeenk@smeenks.com before June 19, 2023 (also see our application information below).
See you soon!
SMEENK’S TOP PERSONAL ASSISTANTS
Your investment for success. Through attention, focus and quality.
JOB OPENING: TOP PERSONAL ASSISTANT, MD CONSUMER HEALTHCARE HQ, NL-ARNHEM (36-40 hrs/wk)
Highlights
At the beautiful headquarters of an international, rapidly growing consumer healthcare company in Arnhem, the 1:1 vacancy has opened for a First-class Top Personal Assistant to support and assist a passionate Managing Director, 1:1 and from A-Z! Your responsibilities will focus on proactivity, progress monitoring, proactive thinking, and identifying, initiating, and coordinating actions to be taken. You will work closely with the Personal Assistant to the Deputy Director and cover for each other in case of absence. Together, you ensure the smooth functioning of ‘your’ top managers and the organization!
Culture
The core values that guide all activities of this ambitious international quality player are customer-oriented, entrepreneurial, and pragmatic. Close collaboration with both customers and suppliers is central, as well as achieving a high standard of quality, clear communication lines, and well-defined agreements at every level. The internal culture can best be described as knowledgeable, down-to-earth, transparent, informal, reliable, direct, agile, and in transition.
Employment conditions and weekly hours
Excellent primary and secondary employment conditions (including competitive salary, pension scheme, profit sharing, remote work policy, and 31 vacation days for full-time employment), 36-40 hours per week.
The role
In terms of your duties, you can expect:
- Acting as a business and sparring partner;
- First point of contact, both internally and externally;
- Complex agenda, time, and travel management;
- Preparation, planning, organizing, coordinating, and taking minutes of meetings;
- Preparation, organization, and coordination of various other events, meetings, and calls;
- Monitoring follow-up on action items and decisions;
- Familiarizing yourself with processes, procedures, and regulations;
- Coordinating the creation of legal agreements and information;
- Handling mail and email correspondence;
- Welcoming guests and visitors;
- Delivering presentations;
- Maintaining an up-to-date contact database for the management team;
- Archiving;
- Collaborating on facility, IT, and office management in the Arnhem location (with the support of external partners);
- All other broad business support tasks as needed.
Position requirements
The ideal candidate
The ideal candidate has worked in a similar role for several years. They are professional, decisive, and enthusiastic. You thrive on ensuring the smooth functioning of a dynamic and rapidly growing organization’s Managing Director. You are honest, innovative, energetic, precise, and structured. Naturally, you have digital skills, are proactive, resilient, and can work both independently and as part of a team. You are highly service- and quality-oriented, pleasantly assertive when the situation calls for it, can put things into perspective, and understand things with minimal explanation. You are adaptable and have a natural interest in business administration. You have a sense of proportion, enjoy being closely involved in your manager’s and organization’s activities and goals, and are eager to challenge yourself to bring out the best in you. You have a strong dedication to the role of Personal Assistant and enjoy surpassing expectations. In short, you are fully committed to ensuring the sustainable success of ‘your’ Managing Director and the organization. Agile and with impact!
Experience & Qualifications
- HBO/WO level of education, for example, a degree in Business Administration (MER), Hotel & Hospitality Management, MBA, and/or Schoevers MBA Executive Support;
- At least five years of relevant work experience in a professional environment;
- Excellent command of the Dutch and English language, both written and spoken;
- Excellent command of the German language is a plus;
- Excellent proficiency in MS Office and digital skills;
- You are eager to help your Managing Director and organization achieve further growth!
Personal Qualities
- Interest in and affinity for the quality world of consumer healthcare and/or medical devices;
- Self-starter, proactive, and decisive;
- Engaged and loyal;
- Sensitivity, tact, and good interpersonal skills;
- Pleasantly assertive, open, and persuasive communicator;
- Reliable and accountable, with no 9-to-5 mentality;
- Pragmatic, accurate, and precise;
- Service- and solution-oriented, and flexible;
- Able to maintain an overview, even in hectic situations;
- Good organizer;
- Familiar with a dynamic and ambitious organization;
- Presentable and a good sense of humor!
Application information
In short, if you can’t wait to assist this ambitious Managing Director in achieving their goals, if you are customer-oriented, entrepreneurial, and pragmatic, and if you are ready to commit to a top team for the long term, and if you recognize yourself in the outlined profile, we would be delighted to receive your application, including your CV, a concise motivation letter, and a recent digital (passport) photo, via maartje.smeenk@smeenks.com before June 19, 2023.
Exclusivity
The search for this vacancy is exclusively managed by Smeenk’s Top Personal Assistants.
Application process
- Deadline for applications: June 19, 2023;
- Introductory interviews with Smeenk’s Top Personal Assistants: Arnhem: w/c June 19, 2023;
- Interviews with Managing Director, Arnhem: w/c June 26, 2023;
- Start of employment: ideally no later than September 1st, 2023;
- Type of employment: permanent, 36-40 hrs/wk.
About Smeenk’s Top Personal Assistants, your intermediairy
Smeenk’s Top Personal Assistants is the only executive search specialist for the new generation of world-class Personal Assistants in the Netherlands. We focus all of our efforts on finding the right world-class assistants for CEOs, business leaders and executive board members, enabling them to fully focus on their areas of expertise and on achieving sustainable corporate results. Exceptionally agile and with impact. Because we believe that attention, focus and quality are prerequisites for sustained corporate success.
We are delighted to use our passion, expertise and network for your benefit.
Smeenk’s. Your investment for success. Through attention, focus and quality.
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