Job opening: Next-level Executive Board Assistant, Global Shipping HQ, NL-Amsterdam (36-40 hrs/wk)!

Are you an outstanding executive board assistant, with a desire to thrive? To help a global shipping organization’s executive board in furthering sustainable ambitions? Adhering to the highest international industry standards? Are you an energetic professional, with an international mindset, and high values and standards? Straightforward, driven, and innovative? And do you see yourself fitting seamlessly into the profile outlined below? If so, we would be delighted to receive your application, including your resume, and a brief motivation letter via, by Monday, March 18, 2024, Noon (also see the role information below).

We look forward to meeting you.

Assisting excellent leadership. Through attention, focus and quality.





   Role description

As a next-level executive board assistant, you will be providing executive support and assistance to the executive board of one of the largest global shipping organizations in the Netherlands. Your main responsibility will be to assist and support a team of five executive board members, closely collaborating with both the executive board secretaries, and the partner administration secretaries. Additionally, you will manage the executive board’s travel arrangements with the in-house travel agent. This pivotal role, situated at the international headquarters in Amsterdam, demands the highest levels of professionalism, discretion, reliability, and task management.

Organizational culture

The core values guiding all activities of this key player in the international shipping world, are: straightforwardness, drive, and innovation. Close collaboration with its customers is central, as is achieving high standards, maintaining short communication lines, establishing clear agreements, and adopting a pragmatic, realistic approach. Its internal culture can be best described as down-to-earth, entrepreneurial, professional, warmly businesslike, dynamic, transparent, reliable, and dedicated.

What is this global shipping HQ offering?

In addition to the opportunity of assisting a global shipping organization’s executive board in furthering their sustainable shipping ambitions, and adhering to the highest international industry standards, they offer an excellent employment package. This package includes a premium-free pension, a variable bonus (dependent on organizational performance and personal achievements), 29 vacation days (for full-time employment), and the chance to become part of an independent ‘shipping family,’ where no two days are the same!

 As for this role’s main responsibilities, you can expect:

  • Strategic business partnership;
  • Management of complex email, calendar and travel arrangements;
  • Screening and organizing of incoming information and calls, with task prioritization;
  • Resolving most inquiries and challenges independently, escalating complex issues as necessary;
  • Streamlining of workflows and maintaining efficient daily operations;
  • Planning and organizing various meetings and appointments, ensuring timely execution;
  • Recording minutes, action items and decisions during key meetings, and ensuring follow-through;
  • Developing and deepening understanding of processes and procedures;
  • Preparation of presentations, emails and documents with a high level of professionalism and accuracy;
  • Identifying areas for improvement of the office organization and efficiency;
  • Assisting and supporting executive board members with any additional tasks or projects, as required.

   The ideal candidate

The ideal candidate thrives in the ‘eye of the storm’ as the executive board’s eyes and ears. They are an energetic professional, with an international mindset, and high values and standards. Passionate about collaborating with fast-paced professionals in high energy environments, and nimble and skilled in stakeholder management. They approach tasks in a structured and organized manner, demonstrating proactive problem-solving skills and resilience to stress. A true team player, they require minimal direction; excel at placing matters into perspective. They have a proven track record of maintaining confidentiality, an excellent eye for detail, as well as a well-developed sense of business politics and diplomacy. They maintain a positive attitude, and possess a natural interest in organizational design, eagerly welcoming the opportunity to contribute to the executive board’s goals and objectives. In summary, their passion lies in executive board support and assistance, and they derive fulfilment from making impactful contributions.

The ideal candidate identifies well with the following criteria and competencies:


  • Interest in and affinity with the international business world of shipping;
  • Education: Preferably a completed Bachelor’s and/or Master’s degree in Business Administration, Hotel Management, and/or Executive Support;
  • Minimum of five years of professional experience in an executive office;
  • Expert-level written and verbal communication skills in Dutch and English;
  • Proficiency in MSOffice; tech-savvy;
  • Passion for the role of Executive Board Assistance;
  • Available for 36-40 hours per week.


  • Understanding the needs of principals; ability to partner and execute;
  • Familiarity with sustainable development (SDGs);
  • Entrepreneurial, accessible, and practical;
  • Integral, organizationally sensitive, and involved;
  • Quality and service-oriented;
  • Result-oriented, both independently, and with a team;
  • Representative with a strong work ethic.


    Application information

In summary, are you eager to help an inspiring and passionate executive board realize future-proof shipping ambitions? Adhering to the highest international industry standards? In a straightforward, driven and innovative manner? And do you recognize yourself seamlessly in the profile outlined above? Then we are delighted to receive your application, including your resume, motivation letter and remuneration expectations, by noon March 18, 2024 via


The search for this vacancy is exclusively handled by SMEENK’S Top Personal Assistants. 

Application process

  • Deadline applications: Monday, March 18, 2024 at 12:00 Noon;
  • Initial meetings with SMEENK’S Top Personal Assistants, Amsterdam/online: ideally w/c March 18, 2024; TBD;
  • Interviews with global shipping HQ: ideally w/c March 18, 2024; TBD;
  • Ideal start date: May 1st, 2024; TBD;
  • Employment type: Permanent (32-36 hrs/wk).


About SMEENK’S Top Personal Assistants, your intermediairy

SMEENK’S Top Personal Assistants is the Netherlands’ executive PA-search specialist for excellent leadership. We find the right, next-level top personal assistants as business partners for CEOs and executive boards, enabling them to focus optimally on their areas of expertise, and on achieving sustainable corporate results. Exceptionally agile and impactful. Because we believe that attention, focus and quality are prerequisites for sustained corporate success.

And we are delighted to use our passion, expertise, and network for your benefit!

SMEENK’S TOP PERSONAL ASSISTANTS. Assisting excellent leadership. Through attention, focus and quality.


© SMEENK’S Top Personal Assistants.

Maartje C. Smeenk representing Next-Level Executive Board Assistant Search
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Best regards,

Assisting excellent leadership. Through attention, focus and quality.