A unique opportunity has arisen for a First-class Top Personal Assistant to support and a assist a Chief Family Officer! This Family Officer is connected to some of the most reputable UHNW-Top Entrepreneurs in the Netherlands. Your role as his first-class Top Personal Assistant at an independent, nationally operating Multi-Family Office, requires the highest level of professionalism, task management, and discretion.
Are you that entrepreneurial First-Class Top Personal Assistant with a desire to win? Are you that personal, discreet professional who is always on point? Do you aspire to support and assist a passionate Chief Family Officer in realizing future-proof ambitions of some of the Netherlands’ most renowned UHNW-Top Entrepreneurs? While maintaining balance in their personal lives? And do you recognize yourself seamlessly in the profile outlined below? Then we are deligthed to receive your application, including your resumé, a brief motivation letter, and a recent digital (passport) photo via maartje.smeenk@smeenks.com, by Monday, October 16, 2023, Noon.
See you soon!
SMEENK’S TOP PERSONAL ASSISTANTS
Your investment for success. Through attention, focus and quality.
JOB OPENING: FIRST-CLASS TOP PERSONAL ASSISTANT, CHIEF FAMILY OFFICER, MULTI-FAMILY OFFICE, NL-HENGELO Ov. (36-40 hrs/wk)
The role
As a First-class Top Personal Assistant, you will support and assist a responsible Chief Family Officer. This Chief Family Officer is associated with some of the Netherlands’ most reputable UHNW-Top Entrepreneurs. You will provide 1:1 support and assistance from A to Z. This role, located at the headquarters of an independent, nationally operating Multi-Family Office, demands the highest degree of professionalism, task management, and discretion.
Company Culture
The core values guiding all activities of this passionate niche player in the highest segment are: personal, discreet, sustainable, and always on point. Close, sustainable collaboration is central, as is the pursuit of high-quality standards, clear communication lines, and well-defined agreements at every level. The internal culture is best described as highly engaged, reliable, solution-oriented, fast, and nimble.
Employment conditions and weekly hours
Excellent primary and secondary employment conditions within a dynamic and inspiring environment, based on a permanent employment contract for 36-40 hours per week. These conditions may include excellent compensation (depending on experience and background), a 13th-month salary, a generous pension plan, and a well-equipped workspace, both at the Multi-Family Office and with the necessary tools for remote work, if needed.
Your responsibilities
Some of your main responsibilities will consist of:
- Acting as a business and sparring partner;
- Being the primary point of contact, both internally and externally;
- Optimally streamlining and structuring daily operations;
- Refined email, calendar, time, and travel management, including chauffeur services and coordination with the home front;
- Preparing, planning, organizing, coordinating, and documenting meetings and calls, including follow-up monitoring (MT: 1x per week, Shareholders: 2x per year, and Advisory Board: 2x per year);
- Project and expense management, including verifying and authorizing payments and management coordination;
- Handling emails and coordinating information flows;
- Deepening your knowledge of processes, procedures, and regulations;
- Keeping the CRM and E-archiving system up-to-date;
- Assisting in managing and, where possible, further professionalizing the office organization;
- All other business support tasks as needed.
Position requirements
The ideal candidate
The ideal candidate is a First-class Top Personal Assistant! You are discreet and flexible, with approximately ten years of relevant work experience, ready to utilize your expertise to support and assist a Chief Family Officer. You are energetic and have an entrepreneurial mindset with high values and standards. In emergencies or sudden changes, you are available 24/7. You are tech-savvy, passionate about working in a professional high-end environment, and agile. Connecting stakeholders, both internally and externally, is your specialty, and you work with precision and accuracy. Making the life of a responsible professional run smoothly, is “a sport” for you. Naturally, you are proactive, resilient, and excel both in a team and independently. You quickly put matters into perspective and are well-able to maintain composure, even under time pressure. You have a natural interest in business, are diplomatic, and enjoy being the driving force behind the success of a high-performance niche player.
In summary, your heart lies in providing First-class Personal Assistance and helping to realize sustainable ambitions. Exceptionally agile and impactful!
More specifically, you meet the following criteria and possess the following competencies:
Criteria
- Higher/university level of education and thinking; for example, a completed Higher Hotel Management degree (BBA or MHM), Master of Business Administration (MBA), Bachelor or Master of Accountancy (BBA or MAcc), and/or MBA Executive Support;
- Approximately ten years of relevant work experience in a professional environment;
- Excellent command of the Dutch and English language, both written and spoken;
- Good command of the German language is a plus;
- Tech-savvy; familiarity with Office 365 and Afas (knowledge of Bloxs Real Estate Management Software is a plus);
- You are eager to join a top team for the long term!
Competencies
- Entrepreneurial mindset; a desire to win;
- Interest in and/or affinity with the professional high-end world of Family Offices;
- Discreet, sensitive, reliable, and loyal;
- Self-starter; proactive, down-to-earth, and decisive;
- Quality and service-oriented, even under time pressure;
- Accessible, knowledgeable, and precise;
- Adaptable, correct, and with a good sense of humor.
Application information
In summary, are you eager to help this passionate Chief Family Officer realize the future-proof ambitions of some of the Netherlands’ most reputable UHNW-Top Entrepreneurs? While maintaining balance in their personal lives? Are you that entrepreneurial, engaged, personal and discreet professional? Who is always on point? And do you recognize yourself seamlessly in the profile outlined above? Then we are delighted to receive your application, including your resumé, motivation letter, remuneration expectations, and a digital (passport) photo, via maartje.smeenk@smeenks.com by October 16, 2023, Noon.
Exclusivity
The search for this vacancy is exclusively handled by Smeenk’s Top Personal Assistants.
Application process
- Deadline applications: Monday, October 16, 2023, at 12:00 Noon;
- Initial meetings with Smeenk’s Top Personal Assistants, Hengelo Ov./online: week commencing October 16, 2023; to be determined;
- Interviews with Chief Family Officer, Hengelo Ov.: week commencing October 16 or 23, 2023; to be determined;
- Ideal start date: December 1, 2023;
- Employment type: Permanent (36-40 hours per week).
About Smeenk’s Top Personal Assistants, your intermediairy
Smeenk’s Top Personal Assistants is the only executive search specialist for the new generation of world-class Personal Assistants in the Netherlands. We focus all of our efforts on finding the right world-class assistants for CEOs, business leaders and executive board members, enabling them to fully focus on their areas of expertise and on achieving sustainable corporate results. Exceptionally agile and with impact. Because we believe that attention, focus and quality are prerequisites for sustained corporate success.
We are delighted to use our passion, expertise and network for your benefit.
Smeenk’s. Your investment for success. Through attention, focus and quality.
© Smeenk’s Top Personal Assistants.
