For the managing director and the assistant director of one of the best employers in the Netherlands, the 1:2 vacancy has arisen for a professional executive assistant! Do you want to join this top team that realizes the mission “Building together for a better life” on a daily basis? Do you understand that people bring a building to life, like no other? Are you sincere, driven, and boundary-pushing? And do you recognize yourself in the profile outlined? Then we would like to receive your application, including CV, concise motivation, and recent digital (passport) photo via maartje.smeenk@smeenks.com before May 8, 2023 (also see our application information below).
See you soon!
SMEENK’S TOP PERSONAL ASSISTANTS
Your investment for success. Through attention, focus and quality.
JOB OPENING: EXECUTIVE ASSISTANT, VAN WIJNEN HAARLEMMERMEER, NL-HOOFDDORP (24-32 hrs/wk)
The organization
Van Wijnen Groep is a Dutch construction conglomerate, active in project and area development, residential construction, renovation, transformation, and property management. With the Top Employers Certificates 2022, 2023, and the World-class Workplace label, they are recognized as one of the best employers in the Netherlands. They serve all sectors of the market from 27 locations and five regions, including residential properties, shopping centers, schools, offices, residential care complexes, and sports and recreational facilities. Realization and management of real estate in the broadest sense. Approximately 2,400 enthusiastic employees work daily to achieve the mission of “Building space for a better life” together. A vacancy has arisen at the Van Wijnen Haarlemmermeer office, which focuses primarily on residential and utility construction, for a professional, decisive, and connecting executive assistant!
Culture
The core values that guide all activities of this dynamic and evolving organization are: genuine, driven, and pioneering. Close collaboration with its customers is central, as well as maintaining a high quality standard, short communication lines, clear agreements, and a down-to-earth, realistic approach. Its internal culture can be best described as entrepreneurial, professional, warm business, dynamic, transparent, reliable, no-nonsense, and passionate.
Employment conditions
Excellent primary and secondary employment conditions based on 24-32 hours per week (including bonus, 8.3% holiday allowance, and 40 vacation days per year with a full-time employment).
The role
As a professional executive assistant at Van Wijnen Haarlemmermeer, you will support the managing and assistant director, 1:2 and from A-Z! This includes a strong focus on proactivity, progress monitoring, anticipating and identifying, initiating and coordinating actions to be taken. You will work closely with your fellow executive assistant, who supports the HR, Customer & Market, and Communication managers, and you will cover for each other in case of absence. Together, you ensure smooth support for ‘your’ management. In addition, you will manage the Business Support and Facility team (four employees) as a working team leader, and you will have hierarchical responsibility for the Reception (two employees).
As to your activities, you can a.o. think of:
- Being a sparring partner;
- Being the first point of contact, both internally and externally (without shielding off access);
- Agenda and time management;
- Preparing, planning, organizing, coordinating, and taking minutes of meetings;
- Preparing, organizing, and coordinating various other meetings, events, and calls;
- Monitoring the follow-up of action points and decisions;
- Deepening your understanding of processes, procedures, and regulations;
- Coordinating information flows;
- Streamlining and structuring daily operations optimally;
- Managing emails;
- Ensuring brand consistency, communication, and preparing presentations;
- Responsible for managing Business Support, Facility, and Reception;
- Keeping the CRM and E-archiving system up-to-date;
- Performing all other business support tasks as needed.
Position requirements
The ideal candidate
You are professional, cheerful, decisive, and connective, with several years of relevant work experience. You are the pivotal point that is optimally involved in the activities of your managers and the organization. You have a warm business-like attitude and enjoy making things run as smoothly and efficiently as possible.
Furthermore, you are energetic, honest, and work accurately and in a structured manner. Naturally, you are digitally skilled, able to handle stress, and can work well both independently and as part of a team. You have good perspective, adapt quickly, and can communicate effectively at all levels. You are naturally agile and interested in understanding how organizations work. You enjoy taking a look “in the cockpit” to filter relevant information for your professionals optimally. You are eager to be challenged in your further development and have a passion for the roles of Business Support, Facility, and Front Office. In short, you are committed to helping your professionals and organization achieve their ambitions to the fullest. Exceptionally adaptable and impactful!
Experience & Qualifications
- Interest in and affinity with the world of Van Wijnen;
- Bachelor’s level of education or higher; for example, a completed degree in Management, Economics, and Law (hbo-MER), Hotel Management, and/or Support Training from Schoevers Opleidingen;
- At least five years of relevant work experience in a professional environment;
- Interest in and affinity with marketing communication is a plus;
- Excellent command of the Dutch language in both written and spoken form (good command of English and German is a plus);
- Excellent command of MsOffice and iBabs; digitally skilled;
- You are available for 24-32 hours per week;
- After watching the Van Wijnen company video below (in Dutch), you are eager to contribute optimally to “Building together for a better life!”
Personal Qualities
- Familiar with a sincere, driven, and boundary-pushing organization;
- Committed to society and sustainable development (SDGs);
- Entrepreneurial, approachable, and knowledgeable;
- Organizationally sensitive and engaged;
- Proactive and decisive (taking initiative);
- Able to prioritize effectively;
- Resilient to stress;
- Results-oriented, both independently and as part of a team;
- Assertive in a pleasant manner;
- Presentable with a good sense of humor.
Application information
In short, do you want to help one of the best employers in the Netherlands achieve their ambitions? Genuine, driven, and boundary-pushing? Do you want to join a top team that realizes the mission of “Building together for a better life” every day? That understands better than anyone else that people bring a building to life? And do you identify with the profile outlined above? Then Decide to sparkle your talents and send us your application (in Dutch) via maartje.smeenk@smeenks.com before May 8, 2023.
Exclusivity
The search for this vacancy is exclusively managed by Smeenk’s Top Personal Assistants. Direct responses to Van Wijnen Groep will not be considered.
Acquisition following this vacancy, is not appreciated. In every way we want to ensure first-class integrity and reliability. Therefore, we screen and individually assess candidates.
Application process
- Deadline for responses: May 8, 2023;
- Initial interviews with Smeenk’s Top Personal Assistants: TBD, NL-Hoofddorp/online;
- Interviews with Van Wijnen Haarlemmermeer: TBD, NL-Hoofddorp;
- Accepting office: ideally as soon as possible, not later than July 1st, 2023;
- Type of employment: permanent, 24-32 hrs/wk.
About Smeenk’s Top Personal Assistants, your intermediairy
Smeenk’s Top Personal Assistants is the only executive search specialist for the new generation of world-class Personal Assistants in the Netherlands. We focus all of our efforts on finding the right world-class assistants for CEOs, business leaders and executive board members, so they can focus on their areas of expertise and on achieving sustainable corporate results. Exceptionally agile and with impact. Because we believe that attention, focus and quality are prerequisites for sustained corporate success.
We are delighted to use our passion, expertise and network for your benefit.
Smeenk’s. Your investment for success. Through attention, focus and quality.
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